Finding the Best Volunteer Management Software:

12 Top Picks

What is Volunteer Management Software?

Volunteer Management Software (also known as VMS) is a type of digital tool designed to help organizations efficiently facilitate volunteer programs. This kind of solution streamlines various aspects of volunteer management, from recruitment and onboarding to reporting and retention.

While each platform will offer a unique set of selling points, here are some key features and functions to keep an eye out for in your search:

Recruitment and Onboarding Tools: Help organizations attract and onboard new volunteers by providing tools for creating and managing volunteer applications, background checks, training materials, and more.
Shift Scheduling: Create, manage, and communicate volunteer schedules. Volunteers should be able to easily sign up for shifts, and managers can ensure that all necessary roles are filled.
Communication: Enable organizations to stay in touch with volunteers through emails, text messages, push notifications, and more. This ensures that volunteers stay informed and up-to-date about upcoming opportunities and current happenings.
Tracking and Reporting: Track volunteer hours and activities and generate reports that can be used for impact measurement, grant applications, recognition programs, and more.
Database Management: Maintain a comprehensive database of volunteer information, including contact details, skills, availability, and preferences. This helps organizations build stronger relationships and match volunteers with the most appropriate opportunities.
Employee Volunteering: Equip your team with employee volunteer functionality⁠ by integrating with a solution designed to do so! This allows you to uncover corporate volunteer incentives like volunteer grants and VTO, then provide your supporters with the information they need to get started.

Investing in the right Volunteer Management Software can significantly enhance the efficiency and impact of your volunteer program. As you evaluate different platforms, prioritize the features that align with your organization’s needs and goals.

Benefits of VMS for Nonprofits & Schools

Volunteer Management Software offers numerous benefits for nonprofits and schools, enhancing their ability to efficiently manage volunteer programs and maximize their program impact.

Here are some key advantages of these solutions:

Streamlined recruitment processes for getting more volunteers in the doors
Efficient scheduling capabilities, making sign-ups easy for volunteers and organizations
Enhanced communication with volunteers, helping to strengthen relationships
Improved engagement tracking for corporate volunteer incentives, grant opportunities, impact reporting, and more
Increased engagement and retention, keeping volunteers involved over time

All in all, volunteer management software simplifies administrative tasks associated with managing volunteers, allowing organizations to focus more on their mission and increasing the ROI of their volunteer programs.

How VMS Tools Increase Volunteer Engagement

Volunteer Management Software can help boost volunteer recruitment, retention, and impact. When a VMS integrates with Double the Donation, for example, organizations can…

Educate volunteers about employer programs and specific requirements
Encourage volunteer participation through targeted outreach and messaging
Follow up on potential grant opportunities, boosting fundraising
Track engagement in corporate volunteering programs across your volunteer force

On the whole, VMS platforms give organizations increased visibility into employer volunteer incentives that can help boost volunteer engagement and fundraising.

Top VMS Integration: Double the Donation Volunteering

About Double the Donation

While Double the Donation Volunteering is not a volunteer management software itself, it makes a perfect pair with your volunteer management software of choice.

Corporate volunteer incentives, like volunteer time off (VTO) and volunteer grants, continue to grow in popularity. Yet, many eligible volunteers are unaware of their company’s offerings.

Double the Donation’s volunteering module integrates with volunteer management platforms to inform volunteers of their program eligibility. When a volunteer signs up for a shift with your organization, they are prompted to enter employer information.

Double the Donation then automatically provides the volunteer an overview of their corporate volunteer incentive programs and specific requirements. This allows organizations to scale up their volunteer programs and engage supporters in new ways with ease. The more seamless it is for supporters to access their corporate volunteer programs, the more likely they are to engage with your cause!

VMS Integrations Offered

Double the Donation offers a large number of integrations with many of the leading donation platforms, CRMs, peer-to-peer fundraising solutions, volunteer management systems, and more. Check out the Integrations page to browse our 100+ partners!

Volunteer Management Software Features to Note

Corporate giving database
Maximize engagement in corporate volunteerism by providing supporters actionable steps for harnessing corporate volunteer programs that grow mission support
Reporting on top corporate volunteer incentives
Identify and pursue leading volunteer grant and VTO programs that can fuel your growth through effective promotions
Resources for marketing volunteerism
Supercharge your corporate volunteer participation through effective email, social media, and multi-channel marketing efforts. Plus, leverage our automated volunteer email streams to spread the word without lifting a finger!

DTD is a top volunteer management software integration

Ready to integrate your VMS with Double the Donation?

Get a demo today

Volunteer Management Software #1: PlanHero

PlanHero - Volunteer Management Software Pick

About PlanHero

At its core, PlanHero provides tools for managing sign-ups, reminders, and task assignments, making it ideal for small to mid-sized organizations looking for a straightforward solution. This tool is largely designed for organizations that require simple, effective volunteer and event management, and it’s particularly unique for its intuitive, calendar-based scheduling system that makes it easy to visualize volunteer commitments.

VMS Integrations Offered

PlanHero integrates with various platforms and tools to enhance its functionality and streamline event and volunteer management. These include Google, Zoom, Mailchimp, and more!

Plus, it integrates with Double the Donation Volunteering to harness corporate volunteering incentives with ease. Learn more about increasing the utilization of employer incentives with PlanHero here.

Volunteer Management Software Features to Note

Easy drag-and-drop signup forms
To make collecting event registrations easier than ever with custom-branded forms and more
Event auto-reminders
To improve attendance and ensure volunteers have the information they need to participate
Volunteer event landing pages
To make it easy for supporters to explore and select from all current volunteer opportunities

Volunteer Management Software #2: VolunteerMatters

VolunteerMatters - Volunteer Management Software Pick

About VolunteerMatters

VolunteerMatters is a top VMS known for its comprehensive and customizable solutions. Specifically, this system is often tailored to larger organizations with complex volunteer programs. It also offers advanced features such as regulatory compliance, background checks, and other risk management tools.

VMS Integrations Offered

VolunteerMatters offers Zapier integrations to connect the solution to your other fundraising and volunteer engagement tools. This includes Salesforce, social media platforms, and more.

Plus, it integrates with Double the Donation Volunteering to help you claim more in volunteer grants, increase volunteer hours, and boost volunteer engagement! Learn more about the VolunteerMatters integration.

Volunteer Management Software Features to Note

Volunteer recruitment tools
To reach potential supporters via email, text, social media, your website, and more
Onboarding and training
To ensure your volunteers are prepped and ready to support your cause
Scheduling and hour-tracking
To increase registrations and have a comprehensive understanding of your volunteers’ time

Volunteer Management Software_VolunteerMatters

Volunteer Management Software #3: MissionTracker

About MissionTracker

MissionTracker is a specialized volunteer and case management platform designed for faith-based organizations, mission-driven nonprofits, and outreach programs. With a strong focus on tracking volunteer participation and community impact, MissionTracker helps churches, ministries, and humanitarian groups efficiently coordinate their efforts.

The platform was developed to meet the unique needs of organizations that rely on volunteers for missions, disaster relief, community outreach, and service projects.

VMS Integrations Offered

MissionTracker integrates with church management systems, donor management platforms like Kindful, and financial software such as QuickBooks. API access is available for custom integrations as well.

Volunteer Management Software Features to Note

Volunteer profiles
To track engagement history, contact information, interests, skills, and other relevant data
Scheduling & communication
To allow volunteers to get involved and stay involved with your cause, including shift reminders and other targeted messaging
Software integrations
To supercharge reporting and connect your VMS with top donor management systems, email marketing tools, and more

MissionTracker is a top volunteer management software

Volunteer Management Software #4: Bugle

About Bugle

Bugle is a dynamic volunteer management system designed to help organizations efficiently recruit, engage, and retain volunteers. Built with user experience in mind, Bugle provides intuitive tools that simplify volunteer coordination for nonprofits, corporate social responsibility (CSR) programs, community organizations, and large-scale events.

Bugle was developed to address the common pain points of volunteer management, such as scheduling conflicts, communication gaps, and manual tracking processes. By offering a comprehensive digital solution, Bugle empowers organizations to streamline operations, reduce administrative burdens, and enhance volunteer engagement.

VMS Integrations Offered

Bugle offers integrations with popular customer relationship management (CRM) systems like Salesforce and Blackbaud, as well as communication tools such as Mailchimp and Slack. It also provides API access for organizations seeking custom integrations.

Volunteer Management Software Features to Note

Qualification and screening tools
To organize and engage volunteers based on qualifications, interests, availability, and more
Volunteer recruitment and contact management
To get more volunteers participating in your organization and keep them engaged in the long run when they get involved
End-to-end reporting
To uncover volunteer insights with custom and pre-built reporting templates

Bugle is a top volunteer management software

Volunteer Management Software #5: POINT

POINT - Volunteer Management Software Pick

About POINT

POINT offers a modern, app-based approach to volunteer management, making it highly accessible and user-friendly. Connecting eager volunteers with mission-based causes through a mobile app, it allows for easy sign-ups and real-time updates. POINT also emphasizes community building and engagement, helping organizations create a strong network of volunteers that keep coming back.

VMS Integrations Offered

POINT offers a wide range of integrations, including for authentication, background checks, CRM, fundraising, website, and social. Its network of partners even includes Double the Donation!

Volunteer Management Software Features to Note

Website integration
To allow volunteers to sign up for shifts through POINT directly from your website
Volunteer mobile app
To make volunteer experiences mobile-friendly from the mobile app on iOS, Android, and the web
Admin dashboard
To recruit, engage, manage, track, and support your volunteers from the back-end of your VMS

Volunteer Management Software #6: Timecounts

About Timecounts

Timecounts is a modern and intuitive volunteer management platform designed for nonprofits, grassroots organizations, and community groups. The platform was created to simplify volunteer coordination by providing a seamless, all-in-one solution for recruitment, scheduling, communication, and reporting.

Recognizing that many small to mid-sized organizations struggle with managing volunteers using spreadsheets and disjointed tools, Timecounts offers a centralized system that is both powerful and easy to use.

VMS Integrations Offered

Timecounts integrates with Stripe for payment processing, Google Calendar for scheduling, and email marketing tools like Mailchimp. It also supports social media integrations for volunteer engagement.

Volunteer Management Software Features to Note

Volunteer scheduling tools
To make registering for shifts and events as quick and seamless as possible
Data-driven insights
And engagement tracking, making it easy to track and report on volunteer involvement
Community-building tools
To more effectively target volunteers and other nonprofit supporters for recruitment, engagement, and retention efforts

Timecounts is a top volunteer management software

Volunteer Management Software #7: Golden Volunteer

Golden Volunteer - Volunteer Management Software Pick

About Golden Volunteer

Golden Volunteer is known as an excellent VMS for its focus on creating engaging volunteer experiences for its users. The solution enlists gamification and other social elements to motivate volunteers and increase participation.

Not to mention, the platform’s mobile-first approach makes it easy for volunteers to find and join opportunities on the go. Golden Volunteer also offers advanced analytics to help organizations understand volunteer behavior and improve engagement strategies over time.

VMS Integrations Offered

Golden Volunteer offers a number of integrations with leading CRMs and other fundraising tools. These include Salesforce, Blackbaud, Virtuous, and more.

Volunteer Management Software Features to Note

Automated training
To streamline the training and onboarding processes required before and during volunteer service
Personalized communications
To more effectively recruit, engage, and retain supporters and ensure they have all the information they need to support your cause with their time
System integrations
To make it easy to connect your organization’s CRM, including from Salesforce and other leading providers

Volunteer Management Software #8: Better Impact

Better Impact - Volunteer Management Software Pick

About Better Impact

Better Impact stands out for its user-friendly interface and comprehensive volunteer management features. It offers a range of tools for managing volunteer profiles, scheduling, communication, and more.

Better Impact is particularly unique in its emphasis on volunteer self-service, allowing volunteers to update their own information, sign up for shifts, and track their hours, ultimately reducing the administrative workload for organizations.

VMS Integrations Offered

Better Impact facilitates integrations with other platforms by offering complete API functionality. This allows your tech team to connect the solution to your other tools and apps!

Volunteer Management Software Features to Note

Volunteer profile management
To record and store personal details, photos, and more (including custom fields!)
Flexible scheduling
To make signing up for volunteer activities easy as can be, including recurring shifts and self-scheduling for pre-qualified volunteers
Onboarding and training
To get your newest volunteers up to speed with your organization with accessible training content, quizzes, and more

Volunteer Management Software_Better Impact

Volunteer Management Software #9: Galaxy Digital

About Galaxy Digital

Galaxy Digital is a leading provider of volunteer management software designed to empower nonprofits, schools, businesses, and community organizations to streamline their volunteer programs. Founded with the mission of strengthening communities through volunteer engagement, Galaxy Digital offers user-friendly solutions that simplify the way organizations recruit, manage, and retain volunteers.

The company’s flagship product, Get Connected, provides a robust platform for volunteer coordination, making it easier for organizations to mobilize their workforce, track impact, and foster long-term engagement.

VMS Integrations Offered

Galaxy Digital integrates with CRM platforms like Salesforce and NeonCRM, as well as social media and email marketing tools such as Constant Contact. It also supports integrations with background check providers to make the approval process a quick and easy one.

Volunteer Management Software Features to Note

Customizable volunteer opportunities
To engage volunteers with upcoming events
Mobile-responsive volunteer portal
To ensure supporters can quickly and easily access the information they need to get involved
Detailed impact tracking and reporting
To measure and report on your organization’s volunteer performance, track KPIs over time, and more

Galaxy Digital is a top volunteer management software

Volunteer Management Software #10: Rosterfy

About Rosterfy

Rosterfy is a powerful volunteer management software designed to help organizations efficiently manage, engage, and retain volunteers, staff, and event personnel. Originally developed to support large-scale events and workforce management, Rosterfy has expanded its capabilities to serve nonprofits, charities, government agencies, corporate CSR programs, and sports organizations.

With a strong emphasis on automation, compliance, and scalability, Rosterfy helps organizations reduce administrative burdens by streamlining the end-to-end volunteer management process. The platform is trusted by high-profile clients, including major sporting events, festivals, and community initiatives, making it a go-to choice for organizations that need a robust and flexible volunteer management system.

VMS Integrations Offered

Rosterfy offers integrations with HR and payroll systems, CRM software like Salesforce, and background check services. It also supports event management tools and communication platforms such as Microsoft Teams and Zoom.

Volunteer Management Software Features to Note

Advanced credentialing and qualification tracking
To ensure your organization is placing the right volunteers in the right places
Automated workflows for volunteer onboarding
To make getting on board with your organization as easy as possible for new volunteers
Bulk messaging and real-time notifications
To engage and communicate with your supporters at every step of the way

Rosterfy is a top volunteer management software

Volunteer Management Software #11: VolunteerLocal

Volunteer Local - Volunteer Management Software Pick

About VolunteerLocal

VolunteerLocal stands out for its ease of use and flexibility. It offers robust scheduling features that allow organizations to manage volunteer sign-ups for events of any size.

All in all, the platform is known for its user-friendly interface and ability to handle complex volunteer requirements, such as multiple shifts and roles. VolunteerLocal also offers customization options to tailor the software to specific event needs and more.

VMS Integrations Offered

VolunteerLocal offers ready-built integrations with leading nonprofit CRMs, including Salesforce, DonorPerfect, and Neon CRM.

Plus, it integrates with Double the Donation to leverage volunteer grant and volunteer time off opportunities!

Volunteer Management Software Features to Note

Custom volunteer registration forms
To collect comprehensive information on each volunteer through self-scheduling or administrative scheduling functionality
Volunteer communication tools
To engage with your audience and send reminders using email and SMS messaging engagement functionality
Volunteer time-tracking
To accurately report volunteer hours using a combination of web, app, kiosk, and admin screens

VolunteerLocal is a top volunteer management software

Volunteer Management Software #12: Volgistics

Volgistics - Volunteer Management Software Pick

About Volgistics

Volgistics excels in offering a highly customizable volunteer management system that caters to organizations of all sizes. Its unique features include extensive customization options for managing volunteer data, scheduling, and communication needs.

Volgistics also provides detailed reporting tools and empowers teams with the ability to create custom volunteer applications, making it a versatile choice for diverse volunteer programs.

VMS Integrations Offered

Volgistics makes it easy to connect your cloud-based Volunteer Management System with your website, background screening service, and other engagement tools through integrations.

Volunteer Management Software Features to Note

Online volunteer portal
To engage supporters in a self-service way, ensuring up-to-date information and scheduling functionality
Onsite volunteer kiosks
To allow for easy check-in and check-out experiences at volunteer events
Document storage
To safely and securely store documentation relating to your volunteers (IDs, waivers, and more) in an easy digital format

Volunteer Management Software_Volgistics

Ready to integrate your VMS with Double the Donation?

Get a demo today

Final Thoughts on Our Top Volunteer Management Software Picks

Choosing the right Volunteer Management Software is crucial for the success of your volunteer programs. With the myriad of options available, it can be challenging to identify the best fit for your organization.

The top picks we’ve reviewed provide a range of functionalities, from efficient scheduling and communication tools to comprehensive tracking and reporting capabilities. Each solution has its unique strengths, catering to different types of organizations and volunteer groups. As you evaluate our top picks, consider your organization’s specific needs and how each software can help you achieve your goals.

Interested in learning more about volunteer management and other software to supercharge your operations? Check out the following recommended resources:

The Ultimate Guide to Volunteer Grants

Supercharge your volunteer program ROI with corporate volunteer grants! See how you may receive grant funding from your volunteers’ generous employers and how to make the most of the opportunity here.

Read Now

The Ultimate Guide to Volunteer Time Off

Did you know your volunteers’ employers may be willing to pay them for their volunteer hours with your cause? Talk about a recruitment incentive! Learn more about the opportunity with this free downloadable guide.

Read Now

How to Buy the Right Fundraising Software

In addition to a VMS, there are a number of tools you likely use to engage your audience. See what kinds of fundraising tools your team should have, and how you can find the best solutions for your cause, with this blog post.

Read Now

Finding the Best Volunteer Management Software:

12 Top Picks

Top VMS Integration: Double the Donation Volunteering

About Double the Donation

VMS Integrations Offered

Volunteer Management Software Features to Note

Ready to integrate your VMS with Double the Donation?

Volunteer Management Software #1: PlanHero

About PlanHero

VMS Integrations Offered

Volunteer Management Software Features to Note

Volunteer Management Software #2: VolunteerMatters

About VolunteerMatters

VMS Integrations Offered

Volunteer Management Software Features to Note

Volunteer Management Software #3: MissionTracker

About MissionTracker

VMS Integrations Offered

Volunteer Management Software Features to Note

Volunteer Management Software #4: Bugle

About Bugle

VMS Integrations Offered

Volunteer Management Software Features to Note

Volunteer Management Software #5: POINT

About POINT

VMS Integrations Offered

Volunteer Management Software Features to Note

Volunteer Management Software #6: Timecounts

About Timecounts

VMS Integrations Offered

Volunteer Management Software Features to Note

Volunteer Management Software #7: Golden Volunteer

About Golden Volunteer

VMS Integrations Offered

Volunteer Management Software Features to Note

Volunteer Management Software #8: Better Impact

About Better Impact

VMS Integrations Offered

Volunteer Management Software Features to Note

Volunteer Management Software #9: Galaxy Digital

About Galaxy Digital

VMS Integrations Offered

Volunteer Management Software Features to Note

Volunteer Management Software #10: Rosterfy

About Rosterfy

VMS Integrations Offered

Volunteer Management Software Features to Note

Volunteer Management Software #11: VolunteerLocal

About VolunteerLocal

VMS Integrations Offered

Volunteer Management Software Features to Note

Volunteer Management Software #12: Volgistics

About Volgistics

VMS Integrations Offered

Volunteer Management Software Features to Note

Ready to integrate your VMS with Double the Donation?

Final Thoughts on Our Top Volunteer Management Software Picks

The Ultimate Guide to Volunteer Grants

The Ultimate Guide to Volunteer Time Off

How to Buy the Right Fundraising Software

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